The platform
One platform, from order to reconciled invoice.
Reps place orders, inventory moves across warehouses, payments come in, and the books stay matched to the cent — all on one system of record built for beverage distribution.
Orders
Orders, end to end.
Reps build sales orders against any customer account: product, SKU, and UPC search, account-specific pricing, and deals applied automatically. Orders move through the full lifecycle from draft to confirmed to delivered.
- Sample orders with $0 line pricing
- Backorders and presale when inventory isn't on hand yet
- Delivery details, order summary, and totals on every order
Inventory
Four states, tracked per warehouse.
Inventory is tracked per SKU per warehouse across four states: available, on hand, incoming from purchase orders, and reserved for bill-and-hold. It deducts on delivery, replenishes on PO receipt, and logs every change for audit.
- Multi-warehouse, per-SKU tracking
- Full audit log on every adjustment
- Low-stock alerts before you run out
Customer accounts
Accounts that carry their own terms.
Every account holds its buyers and contacts, account-specific pricing, customer-group segmentation, and payment terms — so the right price and the right terms apply the moment a rep opens an order.
Purchase orders
Order from vendors, receive into stock.
Submit purchase orders to vendors, track their status, and receive inventory against them. Receiving replenishes stock and creates a bill to pay the vendor — the same data your inventory and books already share.
Pricing & deals
Deals that apply themselves.
Configure deal types once and Masava applies them automatically at order time, recommends deals reps may have missed, and reports on how each deal performs. Volume discounts and account pricing stack the way you'd expect.
- Configurable deal types and volume discounts
- Deal recommendations at order time
- Deal performance reporting
Payments & credits
Payments and credits, handled in bulk.
Enter payments in bulk against open invoices, and issue credits and credit memos when an order needs adjusting — all reflected back to the books without a second system.
QuickBooks
Synced, then reconciled.
Orders sync to QuickBooks Online as invoices, products as items, and inventory adjustments to the GL. The reconciliation tool compares Masava orders against QuickBooks invoices over any date range and surfaces discrepancies in totals, tax, line items, quantities, and sync status.
- Orders → invoices, products → items, inventory → GL
- Unsynced and failed-sync orders flagged
- Orphaned invoices surfaced for review
Insights
Every metric, from the same data.
Dashboards for sales, orders, inventory, and customers — calculated from the same records your orders and books run on, so the numbers always agree.
- Sales: total, AOV, growth, by product, by customer
- Orders: fulfillment rate, backorder rate
- Inventory: turnover, low-stock, inventory value
- Customers: active accounts, retention
Roles & permissions
Permission-based access, multi-tenant by organization.
Four roles — Administrator, Representative, Driver, and Warehouse — each see exactly what they need. Every organization runs in its own tenant.
Administrator
Catalog, inventory, pricing, payments, integrations, and permissions across the whole organization.
Representative
Place and manage orders against assigned accounts, with deals applied and commissions tracked.
Driver
Deliveries and delivery issues, with order status updating the moment goods change hands.
Warehouse
Receive purchase orders, stage and fulfill orders, and keep on-hand counts accurate as stock moves.