Solutions · Stock
From vendor to shelf, tracked.
Order from vendors, submit POs, receive inventory, and track every PO’s status — and the bill that comes with it.
| PO | Vendor | Status | Total | Expected |
|---|---|---|---|---|
| #PO-1182 | Sonoma Oak Estate | Received | $12,400.00 | Apr 28 |
| #PO-1183 | Hudson Valley Imports | Submitted | $8,160.00 | May 09 |
| #PO-1184 | Marble Hill Cellars | Draft | $3,540.00 | — |
| #PO-1185 | Coastal Spirits Co. | Submitted | $6,720.00 | May 12 |
The problem
Vendor orders disappear after they’re sent.
No status
Once a PO goes to a vendor, tracking what’s coming and when is a phone call.
Receiving is disconnected
Stock arrives but inventory doesn’t reflect it until someone updates a spreadsheet.
Bills drift from POs
The vendor bill and the PO live apart, so they rarely reconcile cleanly.
Lifecycle
Create, submit, receive, track.
A PO moves from draft to submitted to received, with status visible the whole way, so you always know what stock is on its way in.
- Create and submit POs to vendors
- Track status end to end
- Know what’s incoming, by warehouse
| PO | Vendor | Status | Total | Expected |
|---|---|---|---|---|
| #PO-1182 | Sonoma Oak Estate | Received | $12,400.00 | Apr 28 |
| #PO-1183 | Hudson Valley Imports | Submitted | $8,160.00 | May 09 |
| #PO-1184 | Marble Hill Cellars | Draft | $3,540.00 | — |
| #PO-1185 | Coastal Spirits Co. | Submitted | $6,720.00 | May 12 |
Receiving
Receipt replenishes inventory.
Receiving a PO replenishes inventory automatically — incoming becomes on hand the moment stock lands.
The bill
A PO creates a vendor bill.
Each PO creates a bill to pay the vendor, keeping what you ordered and what you owe tied together for clean reconciliation.
- PO creates a vendor bill
- Bill stays tied to the PO
- Ready to reconcile in QuickBooks
PO states
The full lifecycle.
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